a) Personal data
Personal data means any information relating to an identified or identifiable person (“data subject”). An identifiable person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.
b) Data subject
Data subject is any identified or identifiable person, whose personal data is processed by the controller responsible for the processing (see below).
c) Controller or controller responsible for the processing
The controller or, controller responsible for the processing, is the natural or legal person, public authority, business agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
Where the purpose and means of such processing are determined by European Union or Member State law, the controller or the specific criteria for its nomination may be provided by the European Union or Member State law.
The processor is a natural or legal person, public authority, agency, business or other body which processes personal data on behalf of the controller.
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means. This includes the collection, recording, organisation, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure by transmission, dissemination, restriction, erasure or destruction of personal data.
f) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting future processing.
Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects. In particular to analyse or predict aspects concerning that person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour and location.
Pseudonymisation is the processing of personal data in such a manner that the data can no longer be attributed to a specific data subject without the use of additional information. This is provided that such additional information is kept separately, and is subject to technical and organisational measures, to ensure that personal data is not attributed to an identified or identifiable person.
Recipient is a natural or legal person, public authority, agency, business or another body, to which the personal data is disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with European Union or Member State law shall not be regarded as recipients; the processing of the data by public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
j) Third party
Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.
2. Name and address of the data controller
The data controller for the purposes of the General Data Protection Regulation (GDPR) and other data protection laws applicable in Member states of the European Union is:
16 Kimpton Park Way
Phone: 020 8254 2020
Our company registration number is 784246 and our registered office is the address above.
3. Personal Information
At Designplan Lighting we take the protection of a data subject’s personal data very seriously. We treat personal data confidentially and in accordance with the General Data Protection Regulation (GDPR), and in accordance with UK law.
The use of our website is normally possible without giving personal data. However, if personal data (e.g. name, address or e-mail addresses) are collected on our website pages, this is done on a voluntary basis through an enquiry form and in line with the General Data Protection Regulation (GDPR). This data will not be passed on to third parties without the express consent of the data subject.
We would like to point out that data transmission on the Internet (for example, when communicating via e-mail) can present security gaps. Data can never be 100% guaranteed to be secure on the internet and therefore, Designplan Lighting does not accept any liability for any breach of security while accessing the internet. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.
What cookies do we use?
We use google analytics (third party) cookies to see what web pages you have visited. We use the information to compile reports to help us improve the site. These cookies collect information anonymously.
|_gat||Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>.||1 minute|
|_gid||Used to distinguish users.||24 hours|
|-ga||Used to distinguish users.||2 years|
Where available we will connect IP addresses to businesses that they are registered to. We may use the information for sales and marketing purposes by using the Lead Forensics website tracking technology (trail period from 7 November 2018).
You can learn more about Lead Forensics here www.leadforensics.com/privacy-and-cookies
You can adjust your cookie preferences by changing your web browser’s settings to automatically reject the storage of cookies or to inform you when a website wants to store cookies on your device. Depending on the selected browser settings, some cookie-based website functionality may stop working and negatively impact your experience on our website.
5. Collection of general data and information
Our website captures a data set each time the website is accessed by a person or an automated system. This general data and information is stored in the log files of the server. This includes: 1) browser types and versions used, 2) the operating system used by the accessing system, 3) the internet page from which an accessing system accesses our website (referrers), 4) the sub-web pages which can be accessed 5) the date and time of access to the website, 6) an Internet Protocol address (IP address), 7) the Internet service provider of the accessing system and 8) other similar data and information used in the event of an attack on our information technology systems.
6. Newsletter and e-mail marketing
If a data subject would like to receive our newsletter offered on our website, we need an email address and information that allows us to check the data subject is the owner of the specified email address and that you agree to receive the newsletter from us (a data subject registers their interest).
When subscribing to the newsletter, we also store the IP address of the computer system used by the person concerned at the time of registration, as well as the date and time of registration, as assigned by the Internet Service Provider (ISP). The collection of this data is necessary in order to understand the (possible) misuse of an affected person’s e-mail address at a later date and therefore serves as legal safeguards for the controller.
The personal data collected in the context of registering for the newsletter will be used exclusively to send our newsletter. Subscribers to the newsletter may also be notified by e-mail if this is necessary for the operation of the newsletter service or registration, as might be the case in the event of changes to the newsletter or technical changes. There will be no transfer of the personal data collected as part of the newsletter service to third parties.
The data subject may withdraw consent to the storage of the data, your e-mail address as well as its use for the delivery of the newsletter/e-mail communication at any time by clicking on the “unsubscribe” button of the newsletter/e-mail communication or contacting Designplan Lighting directly.
7. Use of the e-mail service provider “MailChimp”
You can sign up to receive our newsletter by going to: https://designplan.us18.list-manage.com/subscribe?u=3856bafdb7dfcd8b70b2512ed&id=df2bb1827e
The e-mail addresses of our newsletter recipients as well as their other information described in these notes are stored on the MailChimp servers in the USA. MailChimp uses this information to send and evaluate the newsletters on our behalf. Furthermore, MailChimp may use this information to optimize or improve its own services, for example for the technical optimization of shipping and the presentation of newsletters or for economic purposes, in order to determine from which countries the recipients come.
The newsletters contain a “web-beacon”, which is a pixel-sized file that is retrieved from the MailChimp server when the newsletter is opened. As part of this retrieval, technical information such as information about the browser and your system, as well as your IP address and time of retrieval are collected. This information is used to improve the technical performance of services based on their specifications or audience and their reading habits, based on their locations (which can be determined using the IP address) or access times. Statistical surveys also include determining if the newsletters will be opened, when they will be opened and which links will be clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our desire nor that of MailChimp to observe individual users. Rather, the evaluations serve to identify the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.
The newsletters contain counting pixels. A counting pixel is a miniature graphic that is embedded in such emails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns. Based on the embedded pixel, the design plan can detect if and when an email was opened by an affected person and which links in the email were accessed by the data subject.
Such personal data collected via the counting pixels contained in the newsletters will be stored and evaluated by the controller in order to optimise the delivery of newsletters and to better adapt the content of future newsletters to the interests of the data subject. This personal data will not be disclosed to third parties. A data subject can, at any time, revoke the declaration of consent made via the opt-in procedure. After permission has been revoked, personal data will be deleted by the controller. A deregistration from receiving the newsletter automatically indicates this to the data subject.
There are cases in which we direct the newsletter recipients to the MailChimp websites. For example, our newsletters contain a link that enables newsletter recipients to retrieve newsletters online (for example, in the case of display problems in the e-mail program). Furthermore, newsletter recipients can subsequently correct their data such as the e-mail address.
8. E-mail contact via our website and use of contact forms
The Designplan Lighting website enables a data subject to contact our company quickly and communicate with us directly, through the publication of an e-mail address. If a data subject contacts the data controller by e-mail or through a contact form, the personal data provided by the data subject will be automatically saved. Such personal data, voluntarily transmitted by an individual to the controller, is stored for the purpose of processing or contacting the data subject. There is no disclosure of this personal data to third parties.
9. Rights of the data subject
a) Right of confirmation
Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her is being processed.
b) Right of access
A data subject has the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
- the purposes of the processing;
- the categories of personal data concerned;
- the recipients or categories of recipients to whom the personal data have been or will be disclosed, recipients in third countries or international organizations’;
- where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
- the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
- the existence of the right to lodge a complaint with a supervisory authority;
- where the personal data is not collected from the data subject, any available information as to their source;
- the existence of automated decision-making, including profiling, and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to avail himself of this right of access, he or she may, at any time, contact any employee of the controller.
c) Right to rectification
Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact any employee of the controller.
d) Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
- The personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- The data subject withdraws consent to which the processing is based.
- The personal data have been unlawfully processed.
- The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by Designplan Lighting, he or she may, at any time, contact any employee of the controller. An employee of Designplan Lighting shall promptly ensure that the erasure request is complied with immediately.
Where the controller has made personal data public and is obliged to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. An employee of Designplan Lighting will arrange the necessary measures in individual cases.
e) Right of restriction of processing
Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
- The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
- The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
- The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
- The data subject has objected to processing.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by Designplan Lighting, he or she may at any time contact any employee of the controller. The employee of Designplan Lighting will arrange the restriction of the processing.
f) Right to data portability
Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit the data to another controller without hindrance from the controller to which the personal data has been provided, as long as the processing is based on consent or a business contract.
Furthermore the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact any employee of Designplan Lighting.
g) Right to object
Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her. This also applies to profiling based on these provisions.
Designplan Lighting shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If Designplan Lighting processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to Designplan Lighting to the processing for direct marketing purposes, Designplan Lighting will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by Designplan Lighting for scientific or historical research purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may contact any employee of Designplan Lighting.
h) Automated individual decision-making, including profiling
Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is not based on the data subject’s explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject’s explicit consent, Designplan Lighting shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of Designplan Lighting.
i) Right to withdraw data protection consent
Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.
If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of Designplan Lighting.
10. Use of Facebook
The controller has a Facebook page. Facebook is a social network. A social network is an Internet-based social meeting place, an online community that typically allows users to communicate with each other and interact in virtual space. A social network can serve as a platform to exchange views and experiences, or allows the Internet community to provide personal or business information. Facebook allows social network users to create private profiles, upload photos and socialise via friend requests.
Facebook is operated by Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. Data processing for a data subject living outside the US or Canada, is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland.
We are yet to integrate components of the Facebook website into the Designplan Lighting website. When we do we will provide specific information regarding the integration process. In the menatime, the data policy published by Facebook, available at https://de-de.facebook.com/about/privacy/, provides information on the collection, processing and use of personal data by Facebook. It also explains which options Facebook offers to protect the privacy of the data subject. In addition, different applications are available, which make it possible to suppress data transmission to Facebook.
11. Use of Google Analytics
This website uses Google Analytics. Google Analytics is a web analytics service. Web analysis is the collection, and analysis of data about the behavior of visitors to websites. Among other things, a web analysis service collects data on which website an affected person has come to a website (referrers), which subpages of the website were accessed or how often and for which length of stay a subpage was viewed. A web analysis is mainly used to optimise a website and cost-benefit analysis of Internet advertising.
The provider is Google Inc. 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google Analytics uses “cookies”. These are text files that are stored on a data subject’s computer and allow the analysis of website use. The information generated by the cookie about a data subject’s use of this website is generally transferred to a Google server in the USA, where it is stored.
However, in the case of the activation of the IP anonymisation on this website, a data subject’s IP address will be previously abridged by Google within the Member States of the European Union or in other contracting states of the agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a GDPR compliant Google server in the USA.
On our behalf, Google will use this information to evaluate a data subject’s use of the website, to compile reports on website activity, and to provide other services related to the use of our website.
We would like to point out that on this website Google Analytics has been extended by the code “anonymizeIp” to ensure an anonymous detection of IP addresses (IP masking).
12.Use of Google +1
The controller has integrated the Google +1 button as a component on this website. Google +1 is a social network. A social network is an Internet-based social meeting place, an online community that typically allows users to communicate with each other and interact in virtual space. A social network can serve as a platform to exchange views and experiences, or allows the Internet community to provide personal or business information. Google +1 allows social network users to create private profiles, upload photos, and socialise through friend requests, among others.
Google +1’s operating company is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
Each visit to one of the pages of this website operated by the controller and incorporating a Google +1 button will cause the Internet browser on the data subject’s information technology system to be automatically triggered by the respective Google +1 button, a representation of the corresponding Google+ Download button from Google. As part of this technical process, Google will be aware of which specific button of our website is visited by the data subject. More detailed information about Google +1 is available at https://developers.google.com/+/
If the data subject is logged in to Google +1 at the same time, Google recognises with each visit to our website by the data subject which specific button of our website they visited. This applies during the entire duration of a data subject’s stay on our website. This information is collected through the Google +1 button and assigned by Google to the relevant Google +1 account of the person concerned.
If the data subject activates one of the Google + buttons integrated on our website and thus makes a Google +1 recommendation, Google assigns this information to the personal Google+ user account of the person concerned and stores this personal data. Google will store the Google +1 recommendation of the data subject and make it publicly available in accordance with the conditions accepted by the data subject. A Google +1 referral made by the data subject on this website will be subsequently provided together with other personal information, such as the name of the Google +1 account used by the data subject and the photo in other Google services stored therein, For example, the search engine results of the Google search engine, the Google account of the data subject or other places, such as on websites or in connection with advertisements stored and processed.
Furthermore, Google is able to link the visit to this website with other personal data stored on Google. Google also records this personal information for the purpose of improving or optimising Google’s different services.
Google always receives information via the Google +1 button that the data subject has visited our website if the data subject is simultaneously logged in to Google +1 at the time of accessing our website; this happens regardless of whether the person clicks the Google +1 button or not.
If the data subject does not wish to transfer personal data to Google, the data subject can prevent such transmission by logging out of their Google +1 account before visiting our website.
13. Use of Google AdWords
The controller has integrated Google AdWords on this website. Google AdWords is an Internet advertising service that allows advertisers to run both Google and Google Network search engine results. Google AdWords allows an advertiser to pre-set keywords that will display an ad on Google’s search engine results only when the search engine retrieves a keyword-related search result. In the Google Network, ads are distributed on topical web pages using an automated algorithm and according to pre-defined keywords.
The operating company for the services of Google AdWords is Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
The purpose of Google AdWords is to promote our website by displaying interest-based advertising on third-party websites and in the search engine results of Google’s search engine and by displaying advertisements on our website. We do not currently run Google AdWords services. If we activate this service we will provide more information. Essentially if a data subject arrives on our website via a Google ad, a conversion cookie will be stored on Google’s information technology system by Google. What cookies are, has already been explained above. The conversion cookie allows both us and Google to understand whether an affected person who came to our website via an AdWords ad generated revenue, ie, completed or cancelled a purchase or where they went on our website. A conversion cookie expires after thirty days and is not used to identify the data subject. Any visiting statistics would be made available to Designplan Lighting through Google analytics and via our Google AdWords account.
14. Use of Google Fonts
15. Use of Twitter
The controller has integrated a button to Twitter on this website. Twitter is a microblogging service where users can post and distribute tweets, which are limited to 280 characters. These short messages are available to anyone, including non-Twitter subscribers. The tweets are also displayed to “followers” of the respective user. Followers are other Twitter users who follow a user’s tweets. Twitter also allows you to address a broad audience via hashtags, links or retweets.
These services are offered by Twitter Inc., 1355 market Street, Suite 900, San Francisco, CA 94103, USA. Through the use of Twitter and the function “Re-Tweet” the website pages a data subject’s visit are linked with their Twitter account and other users are notified.
To change your privacy settings on Twitter go to http://twitter.com/account/settings
16. Use of YouTube
The controller has integrated YouTube components on this website. YouTube is an internet video portal that allows video publishers to freely watch video clips and other users for free viewing, rating and commenting. YouTube allows the publication of all types of videos, so that both complete film and television broadcasts, but also music videos, trailers or user-made videos via the Internet portal are available.
YouTube’s operating company is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
When a data subject visits a page of our website equipped with a YouTube plug-in, a connection to the YouTube servers is made and YouTube are informed of the website pages a data subject has visited. If you are logged in to your YouTube account, you allow YouTube to associate your surfing behaviour directly to your personal profile. A data subject can prevent this by logging out from their YouTube account.
17. Use of LinkedIn
The controller has integrated a button to LinkedIn on this website. LinkedIn is an Internet-based social network that allows users to connect to existing business contacts and make new business contacts. The individual users can create a personal profile at LinkedIn. Companies can, for example, create company profiles on LinkedIn.These services are provided by LinkedIn, LinkedIn Headquarters 2029 Stierlin Ct. Ste. 200 Mountain View, CA 94043, USA.
This data is transmitted through LinkedIn. We do not have a LinkedIn feed linked directly inside our website.
For more information about how LinkedIn handle your personal data, please visit https://www.linkedin.com/legal/privacy-policy
18. Duration for which the personal data are stored
The criterion for the duration of the storage of personal data is the respective statutory retention period relating to that data. After this deadline, the corresponding data will be routinely deleted, if it is no longer required for its specific requirement.
Our website has numerous security measures in place to protect the loss, misuse and alteration of information under our control such as passwords and fire walls. This includes protection against spam e-mails. We cannot, however, guarantee that these measures are or will remain adequate. We do, however, take data security seriously and will use our reasonable endeavours to protect the integrity of the information you provide.
As stated our website does use plug-ins or may contain links to other websites. These plug-ins and external links are protected by the operators’ own privacy policies and we do not accept responsibility or liability for these policies.
7 November 2018